Know About Import and Export Option in Outlook

Microsoft Outlook offers a very good facility to export and import data from and into Microsoft Outlook. You can export and import all crucial details of Outlook like; emails, contacts, calendars, and tasks with the help of Import and Export Wizard in Outlook. Exporting of mailbox data enables you to share data and empty PST file if there is any size issues in Outlook data file.

Let’s See How to Export PST Data File

In Outlook 2003 & 2007:

Go through File menu and, choose Import and Export option.

Import and Export option

Choose Export to a file option and then hit the Next tab.

Next tab

In next screen, you will choose the file type in which you want to export your file. For example if you want to export your entire contacts in CSV format then you need to select Comma Separated Values(Windows) option. Then hit the next tab.

csv

Select the folder of your choice from which you want to export your data. After that hit the Next

Browse the location where you want to save your exported file. Then hit the Next tab.

In Outlook 2010

Go through File option and hit the Open.

open option

Now choose the Import option.

Select Export to a file option and then Next.

Export to a file option

Click on the file type in which you want to export your Outlook file data. For example, in case you want to export your entire Outlook contacts in a CSV file select Comma Separated Values

CSV file

Select the folder from which you want to export your data. Then click on Next.

Next

Browse the location at which you want to store your output file after exporting. Then hit the Next tab.

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In Outlook 2013

Click on File option.

File option

Select Open & Export option from the drop down menu and select Import/Export option.

Import/Export option

Select Export to a file option and then Next.

Next Tab

Click on the file type in which you want to export your Outlook file data. For example, in case you want to export your entire Outlook contacts in a CSV file select Comma Separated Values.

CSV file

Select the folder from which you want to export your data. Then click on Next.

click on Next

Browse the location at which you want to store your output file after exporting.Then click on Next

Browse the location

The above-mentioned steps will enable you to export your Outlook data into other file formats.

Importing Data In Outlook With Import And Export Wizard

In Outlook 2003 & 2007

Click on File option, select Import and Export option. Click on Import from another program or file option and click on Next.

Import and Export option

Select the program or file from the drop down menu. For example, in case you want to import contacts into your Outlook from a CSV file, click on Comma Separated Values (Windows) then click on Next.

click on Next

Select the csv file to import from desired location. Select the Do not import duplicate items if you don’t want to import duplicate items. Then hit the Next tab.

Choose the destination folder in which you want to import new file and hit the Next tab.

Import a File screen appears to execute the import process, you need to choose the finish tab.

In Outlook 2010

Go through File option from menu bar and hit the Open and choose the Import option

Select Import option.

Click on Import from another program or file option and click on Next.

If you want to import data items from Outlook data file then you need to select the Outlook Data file (.pst) then you need to select the next tab.

Browse the PST file that needs to be imported in Outlook. Click on Next.

Click on Finish option.

In Outlook 2013

Click on File option.

Select the Open & Export option from the drop down menu and then select Import/Export option.

Choose "Import program from another file" and click on Next.

Browse the PST file that needs to be imported in Outlook. Click on Next.

Click on Finish option.

Hence, with the help of above screen shots you can understand how to import data from other file or application in your Outlook profile.

Conclusion: This blog guides you in each step for Import and Export functionality in Outlook. A very clear procedure has shown is that it will manually import and export data to and from your Outlook file, respectively.